Relocating your business to a new place can be very expensive and time-consuming, but it doesn’t have to be that way!
Below you will find some of the best tips to help you move your business to a new location as efficiently as possible, while also spending as little money as possible…
Have a plan
It is easy for moving costs to spiral out of control when you don’t have a clear idea of how the move is going to go. So, if you want to save money when relocating your office or workspace, you should definitely sit down and draw up a plan first.
This should include everything from which equipment you need to move, which equipment needs to be treated carefully, when each part of the building will be packed up and relocated, and ideally a budget for getting the work done.
The more you can plan in advance, the easier and less expensive your relocation is likely to be.
Relocating your business provides you with the perfect opportunity to declutter and get rid of any equipment or furniture that you no longer need. By doing so, not only are you likely to reduce the amount of stuff that needs to be moved, thus saving on the moving costs, but you could also make some money by selling off things like office chairs, computers, and machinery that you no longer need, which will help to offset the costs of relocating even further.
Create an inventory
Once you have gotten rid of anything you do not want or need to take with you on the move, it is a really good idea to draw up a detailed inventory of everything that will be relocating with your business. This will help you better organize the moving process, hopefully saving you time and money in the process.
Book a removals company in advance
It’s not always the case, but often, if you book a removals company to help you relocate at the last minute, it will cost you more than if you book well in advance. So, try to fix a solid date for your relocation if you can, and call the removals company to arrange the removal as soon as you know that date.
Get multiple quotes
If you want to save money when relocating your business, then you are going to want to get as many quotes from as many reputable removal companies as possible. Most experts would suggest that you get at least three individual quotes, but obviously, the more quotes you get, the more likely you are to find a company that is more budget-friendly.
Hire an experienced company
That being said, it is really not a good idea to simply go for the lowest quote no matter how experienced the company are because, unfortunately, some removals companies are chap for a reason.
That’s why you should always check out online reviews, testimonials, and where possible get word-of-mouth confirmation that the company is a good one before you even think about hiring them. A failure to do so could cost you more time and money dealing with the fallout so don’t be tempted by ridiculously low quotes without doing due diligence first.
Use a specialist removal company
If your business had a lot of expensive machinery or other specialist equipment, then it might be a good idea to call in specialist machinery movers to handle said equipment. Yes, this might seem like an unnecessary additional cost, but the movers have tons of experience in moving heavy machinery and sensitive equipment, which means accidents are less likely to happen. This will ultimately save you money because you will not need to pay for repairs or replacements of expensive machinery and equipment, nor will you have to stop production until you can order said repayments. Sometimes, you need to spend more to save more and this is probably one of those occasions, so try not to scrimp.
Don’t be afraid to negotiate
As a business owner, you are probably used to negotiating prices with suppliers or haggling with customers, and there is no reason why you should not do the same when hiring a removals company for your office relocation. Removals companies want your business because business relocations tend to be a bit more complex, and therefore costly, than the average moving job, which means there is almost certainly going to be some wiggle room to be found. Never be afraid to negotiate a better price because the worst that can happen is they say no, and you know what? They’ll probably offer you a small discount at the very least.
Move in the slow season
Most commercial removals take place in the spring or summer in many locations, so if you can arrange it to relocate during the autumn or winter when there is less demand, there is a really good chance that you could get your move for a far better price than at peak times when the removals companies can afford to pick and choose their clients a bit more. It might not be as much fun moving when the weather is miserable, but if it can save you hundreds, it could be worth it
Find free packing supplies
When you’re packing up a whole business for relocation, the cost of boxes, tape bubble wrap, and all the other things you need to safely pack your things away can really add up. However, it is possible to get a lot of the things, like boxes and bubble wrap, that you might need, for free by simply asking on social meid. Websites like Freecycle have tons of people offering this stuff up to help the environment or whatever, so before you buy anything like that, ask around and you might just be able to get most of the packing supplies you need completely free.
As you can see, it is totally possible to save money when relocating your business, and not only that, you can save time and do things more efficiently too, after all, time is money too!